Fillable Form Transcript Request Form

What is a Transcript Request Form?

A Transcript Request Form is a document used by former or current students to request an official copy of their official educational transcript. The official transcript will provide academic information about the student.

An official transcript is important for a student since it contains all of the information regarding the academic courses you have taken all throughout the years. This information will be needed if you wish to proceed to higher studies.

To get an official copy of your transcript, you can either go to your school or university and proceed to the school’s registrar or contact them through the school’s official telephone number. You may also opt to create your own Transcript Request Form or look for a fillable form online.

Mailed and walk-in official transcripts normally do not have a processing fee, but electronic ones do. If you are a current student requesting an official copy of your transcript, the transcript fee will be waived. But if you are an alumnus, you will have to pay a processing fee which may include a special handling fee if it is greater than the standard postage. Some schools or universities may also charge additional fees for notary or apostille services for your official transcript copies.

The amount you have to pay for an official copy of your transcript may change depending on the language you want it in. Some schools or universities may offer rush service and charge you for it. Rush service is done to reduce the processing time for your official transcript.

Some schools or universities also offer expedited delivery services for current or former students who wish to have their official transcripts delivered to international destinations. On the same note, many schools or universities also offer the same delivery services for domestic addresses.

The cost for requesting an official copy of your transcript may cost between $5.00 to $9.99 on average regardless of the format you choose.

In cases wherein you requested for an official copy of your transcript online, the school or university may take one or two business days to receive your request. After receiving your Transcript Request Form, it may take the school or university an average of one to two weeks to process copies of your official transcript.

Official transcripts may differ depending on your level of attainment. A transcript of a student in a college or university may may include the following information but is not limited to:

• Seal of your university
• Dates you have attended the college
• Semesters you have completed
• All of the college courses you have taken
• Your grades in each course listed by the exact date, course department, course number, and course description
• Your calculated grade point average (GPA)
• All of your education degrees
  • Bachelor
  • Associate
  • Masters
  • Doctorate
• Your personal information
  • Full legal name
  • Marital status
  • Any name change after marriage
  • Student identification number (SIN)
  • Social security number (SSN)
  • Residence address
  • Date of birth
• Your enrollment history
• Your grades in each subject
• All of the credits you have earned
• Your educational history
• Academic probation history
• Honor code violations
• Awards for academic or extracurricular performance

On the other hand, an official high school transcript may include the following information but is not limited to:

• Your personal information
• All of the classes you took in high school
• The year that you took each class which is listed by date
• The grades you had in each of your classes
• The date and year you graduated high school
• Your calculated grade point average (GPA)
• All of your proficiency test scores which may include tests like the Scholastic Aptitude Test (SAT), American College Test (ACT), Preliminary Scholastic Aptitude Test (PSAT), and other proficiency tests you have taken
• Your rank in class
• Records of your behavior as a student
• Information about any disciplinary actions you have experienced
• Your total number of absences

A complete Transcript Request Form must include the following information:

• Full legal name of the student
• Social security number (SSN) of the student
• Residence address of the student
• Name of the school or university providing the official transcript of the student
• Total number of official transcript copies needed by the student
• Full legal name of the individual who will receive the official transcript copies
• Mailing address of the student

Some people may mistake a degree for a transcript. Although both documents contain academic information about a student, the two of these are still different.

An official transcript contains all the information about students including their grades for each subject, every semester they have completed, their proficiency test scores, and other important information. On the other hand, a degree is a document that serves as proof that a student has successfully graduated from his or her chosen course.

How to fill out a Transcript Request Form?

To fill out a Transcript Request Form, you must provide the following information:

Request From

Student’s Name

Enter your full legal name.

Social Security Number

Enter your social security number (SSN).

Address

Enter your address.

Permission from Student

Student’s Name

Enter your full legal name.

School Providing Transcript

Enter the full name of the school or university providing your official transcript.

Number of Copies

Enter the number of official transcript copies you would like to receive.

Mailing Name

Enter the full legal name of the person who will receive your official transcript.

Mailing Address

Enter your mailing address.

Signature

Student’s Signature

By affixing your signature on the Transcript Request Form, you are hereby giving permission to the school or university to send you copies of your official transcript to the name and address you have identified.

Affix your signature.

Current Date

Enter the current date.

Please Hold This Request For

Mark the appropriate box which corresponds to the information you would like to receive. You may select:

• Grades
  • Choose which of your grades you would like to receive. You may select:
    • Fall
    • Spring
    • Summer
• Degree to be posted
• Other - Please specify what kind of information you would like to receive.